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Takshan, dark ground A capital T built from workshop plates: an ink plate scribed with a brass construction circle and crosshair, a marigold plate scored with a fold line, a lacquer dovetail keyed across the seam between them, and a chisel drawn in hairline down the stem.
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Spec sheet · Takshan-DMS · Document management

Every record gets a lifetime. And a lawful end.

A records platform must do two opposite things well: keep a record exactly as long as the schedule requires, and end it — on time, with a certificate, and never while a legal hold stands. Takshan-DMS was machined around that discipline.

Designation
Takshan-DMS
Class
Document management
Status
In catalogue
Drawing
Sheet 01
One action
The working session
A walnut records drawer pulled half open, ranks of blank index cards inside; a brass certificate press and a machined steel latch on the bench in front.
The register, the certificate press, the latch — what Takshan-DMS does in software, shown as objects

Station rail — the life of a record

Station rail — the life of a recordSheet 01 · scale 1:1
  1. 01Capture

    Records enter once, into one register — and the register is the truth of what exists.

  2. 02Classify

    Every record gets a class, and the class carries the rules: who may see it, how long it lives, how it dies.

  3. 03Route

    Files move on defined routes with defined approvers, and the route survives as part of the record.

  4. 04Retain

    Retention follows the schedule attached to the class, not a clerk's memory. The register shows what is due, and when.

  5. 05Dispose

    When retention expires, destruction is proposed, approved, executed and certificated — a record of the ending, kept after the record itself is gone.

The interlock

A legal hold is a latch, not a memo.

When a hold is placed, disposal is not discouraged — it is blocked. Nothing under hold can be destroyed, by anyone, until the hold is lifted. The interlock is the difference between a records policy and a records system.

What's in the case

  • Lifecycle register
  • classification with rule-bearing classes
  • defined routing and approvals
  • retention schedules
  • legal hold
  • certificated disposal
  • role-based access
  • audit trail on every action

Provenance

The engineering story of this platform lives on the Synaptron corporate site.

Tolerances

Takshan-DMS is a document management system: the register, the routes, the lifecycle. It is not a digital-asset platform, and optical character recognition is not among its claims — if scanned-paper capture is central to your archive, bring that to the session. Migration from an existing archive and the security specification are session questions until their published sheets land; we would rather say that than imply them.

Deploy

Runs on your infrastructure or ours.

The certificate of destruction — the record of the ending, kept after the record itself is gone

See a record live its whole life.

Thirty minutes on the mechanism itself — the register, the routes, the hold, the certificate.

Book the working session