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Spec sheet · Takshan-DMS · Document management

Keep control of your records through their full lifecycle.

Takshan-DMS brings capture, classification, approvals and retention into one records system. Staff can see what is due for disposal, obtain approval and retain a destruction certificate. An active legal hold blocks the disposal process.

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Records officer reviewing a folder in an organised archive
AI-generated illustration of records review; not a customer installation.
Designation
Takshan-DMS
Class
Document management
Status
In catalogue
Drawing
Sheet 01
Next step
Product demonstration

The platform layer

Synaptron configures Takshan-DMS around your file plan, approval routes and retention requirements. The existing lifecycle workflow provides the starting point for that implementation.

Station rail — the life of a record

Station rail — the life of a recordSheet 01 · scale 1:1
  1. 01Capture

    Capture records in a central register so staff can locate and track them.

  2. 02Classify

    Assign a class that determines access, retention and disposal rules for the record.

  3. 03Route

    Send files through defined approval routes and retain the approval history with the record.

  4. 04Retain

    Apply the retention schedule associated with each record class. The register shows which records are due for review or disposal.

  5. 05Dispose

    After retention expires, authorised staff can propose and approve destruction. A certificate records the completed disposal and remains available afterwards.

Legal hold

Block disposal while a legal hold is active.

Records under an active legal hold cannot pass through disposal. The hold must be lifted before destruction can proceed, even if the retention period has expired.

Included capabilities

  • Lifecycle register
  • classification with rule-bearing classes
  • defined routing and approvals
  • retention schedules
  • legal hold
  • certificated disposal
  • role-based access
  • audit trail on every action

Provenance

Read the technical overview on the Synaptron corporate site.

Deployment considerations

Takshan-DMS covers document and records management. OCR and digital-asset management are outside this published specification. If you need to migrate an archive or capture scanned documents, discuss those requirements with us. We will also review your security requirements during the session.

Deploy

Runs on your infrastructure or ours.

Illustration of a destruction certificate retained after record disposal

Walk through your records workflow.

In a 30-minute demo, follow a record through the register, approval routes, legal hold and disposal certificate.

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